Office Administration
To effectively achieve the processing and reconciling of all purchase invoices raised against stock purchases, passing completed transactions to the accounts office in advance of the maturity of the invoice payment date.
To carry out administrative duties related to the Purchasing Function. Attention to detail is essential.
Key Responsibilities:
• Daily management of purchase invoices, delivery notes, shortage/rejection notes, credit notes, debit notes and receipt reports.
• Daily management of data on the company database and spreadsheet system within the Purchase Invoice function.
• Daily management of supplier documentation, including shipping documents and inbound supplier correspondence.
• Resolution of discrepancies with regards to Transactions, Inventory and Supplier Terms.
• Ensuring transactions are passed for payment in advance of payment due dates.
Key Tasks:
• Daily printing of receipt reports and the effective reconciliation to delivery notes and purchase invoices.
• Resolution of shortage and rejection notes and logging to the appropriate spreadsheet.
• Raise Debit Notes when required and reconcile credit notes when received from Suppliers.
• Amendments to and maintenance of files and costs as necessary on the database.
• Amendments to and maintenance of the Purchase Invoice spreadsheets.
• Ensuring the paperwork, spreadsheets and database are completed accurately prior to passing transactions to accounts and in advance of the payment due dates quoted on the Logged Invoice List.
Posted in Exeter Outskirt | Office Administration read more
Submitted by devonrec on Thu, 2010-07-15 05:00.
If you have a minimum of 6 months Estate Agency experience we would love to hear from you. Our client is looking for a highly organised and customer orientated individual who will provide a first class service to their customers. You will need to be a team player and posses excellent written and verbal communication skills. You will be IT literate and a have a full clean driving licence and a great sense of humour is essential!
Flexible working hours available.
Posted in Office Administration | Teignmouth read more
Submitted by devonrec on Tue, 2010-06-29 05:00.
Reporting to the UK Financial Controller, this role is one half of a job share. The appointee would be expected to work 20 hours per week. Working hours for the role are 4 hours per day Monday – Friday, 1.00pm – 5.00pm. The appointee would also be required to cover the full-time role for pre-booked holiday cover and sickness.
Responsibilites:
• Being the ‘face’ for visitors
• Managing the main switchboard and answering the phone
• Booking-in and greeting visitors
• Opening and sorting the post as received on a daily basis
• Franking the external post and sorting it for external collection
• Administering the daily DHL collection
• Other ad hoc tasks as required
Level of Experience and Key Requirements
• Experienced receptionist preferred, but not essential for the right candidate.
• A confident, helpful and professional telephone manner.
• A friendly, helpful attitude to dealing with both staff and visitors
• Smart appearance
• A willingness to tackle any job, irrespective of its relevance to reception.
• A good team spirit.
Salary
A salary of c. £14,500 (depending on experience) is offered, pro-rata for the actual working hours, together with a package of benefits.
Posted in Exeter Airport | Office Administration read more
Submitted by devonrec on Mon, 2010-05-17 05:00.
Office Assistant Salary:EXcellent DOE/Ref. No. 121
This role is an all encompassing support role to the customer services teams and office staff.
MAIN RESPONSIBILITIES:
• Sorting invoices and putting into envelopes.
• Collecting and delivering the post to and from head office.
• Ordering stationery, labels, toners, ribbons etc.
• Entering brochure line enquiries on to a database.
• Assisting marketing and sending out brochures, dealer letters, mail shots etc.
• Scanning orders, acknowledgement and customer correspondence onto an archiving system.
• Responding to e-mail, fax, website and telephone request for brochures and providing nearest dealer
information.
• Making tea and coffee at regular intervals for Customer Service staff.
• General kitchen duties including loading/unloading dishwasher.
• Maintaining the displays of promotional literature in the foyer, including the ordering and
replenishment of brochures.
• Responsible for the professional maintenance of the Reception area.
• In conjunction with the Directors PAs, Human Resources etc, responsible for the ordering, collection
and setting up of lunch / refreshments for meetings and training, when required.
• Provide support in actioning recycling initiatives, e.g. disposal of plastic bottles, printer cartridges,
paper.
IT literate with excellent MS Office skills.
Posted in Exeter Outskirt | Office Administration read more
Submitted by devonrec on Tue, 2010-01-05 14:01.
Our client is looking to recruit an administrator to work within their Accounts department. You will need to have a minimum of 6 months office experience and a basic understanding of Word, Excel and Outlook. You will need to be organised, posses excellent communication and numerical skills and the ability to work well within a team environment. Excellent opportunity for career progression.
In return our client is offering a competitive salary, training, pension and Free parking.
Posted in Exeter Outskirt | Office Administration read more
Submitted by devonrec on Tue, 2010-01-05 06:00.
